INSPECTION OF ASSOCIATION RECORDS POLICY # 6

Pursuant to C.R.S. 38-33.3-317 and the Bylaws and Declaration of Covenants, Conditions and Restrictions ("Declaration") for Fox Hills Subdivision, the following resolution and procedures have been adopted by the Fox Hills Homeowners Association, Inc. ("Association").

NOW THEREFORE, Let IT BE RESOLVED that the Association does hereby adopt the following policies and procedures for the Association to establish uniform procedures for the inspection and copying of Association records by Association Members; to establish the type of records kept by the Association or its agent; and to establish the cost of copying Association records.

The Association shall keep as permanent records the following documents:

1) Approved minutes of all Board meetings, special meetings and annual member meetings.

2) A record of all actions taken by the Owners or the Board by written ballot of written consent in lieu of a meeting.

3) A record of all actions taken by a committee of the Board in place of the Board on behalf of the Association.

4) A record of all waivers of notices of meetings of Owners and of the Board or any committee of the Board.

5) A record of Owners in a form that permits preparation of a list of the names and addresses of all Owners, showing the number of votes each Owner is entitled to vote.

In addition to the above, the Association shall keep a copy of each of the following records at its appointed principal office:

1) Articles of Incorporation, Declaration, Covenants and Bylaws, or any amendments thereto.

2) Governance Policies adopted by the Board.

3) Architectural Guidelines

4) The minutes of all Owners meetings and records of all actions taken by Owners without a meeting for the past three (3) years.

5) All written communications within the past three (3) years to Owners generally as Owners.

6) A list of the names and business or home addresses of the Association's current directors, officers and committee members.

7) A list of current vendors.

8) The Association's most recent annual report.

9) All financial audits or reviews conducted pursuant to Section 38-33.3-3 03(4) (b) during the immediately preceding three years.

Consistent with individual Members right to privacy, attorney-client confidentiality and other considerations, all records not specifically listed above plus the following list, which may not be all encompassing, are records that are not available for review by a qualified Member or his or her authorized representative without the prior express consent of the Board members:

Confidential personnel records.

1) Confidential litigation files and matters covering "consultation with legal counsel concerning disputes that are subject of pending or imminent court proceedings" or are "privileged or confidential between attorney and client".

2) Files dealing with "investigative proceedings concerning possible or actual criminal misconduct".

3) Any matter "the disclosure of which would constitute an unwarranted invasion of individual privacy".

4) Phone numbers, social security numbers, employment information or any other personal information of any owner or Member of the Association

5) Bank account numbers or information

6) Confidential personnel records

7) Inter-office memoranda, emails, preliminary data, working papers, bids, drafts and any other information or investigations which have not been formally approved by the Board

8) Payment information for Members other than that of the qualified Member requesting information

9) Minutes of any closed executive session meetings

For the Association can have the desired books, records and personnel available, a written Notice of Intent to Inspect must be submitted to the Association's Manager or to the Board of Directors at least ten (10) business days prior to the planned inspection. The Notice must describe with reasonable particularity which records are to be inspected and the purpose of the inspection.

All records shall be inspected at the principal office of the Association located at the office of the management company or can change, from time to time and will be available for inspection between the hours of 9:00 a.m. and 5:00 p.m., Monday through Friday. At the discretion of the Association's Manager, certain records may only be inspected in the presence of a Board member or employee of the Manager. No records may be removed from the office without the express written consent of the Board of Directors. Further, if a member requests to inspect records, the Association may photocopy and provide the requested records to the Member in lieu of the Member's inspection of the records if consented to by the Member.

The Association may charge a fee, as described in the Request form.

In determining whether records may be inspected, the Association shall consider among other things:

1) Whether the request is made in good faith and for a proper purpose.

2) Whether the records requested are relevant to the purpose of the request.

3) Whether disclosure is for an illegal or improper purpose or would violate a constitutional or statutory provision of public policy.

4) Whether disclosure may result in an invasion of personal privacy, breach of confidence or privileged information as set forth above.

The Association reserves the right to pursue any individual for damages or injunctive relief or both, including reasonable attorney's fees, for abuse of these rights, including, but not limited to, use of any records for a purpose other than what is stated in the Notice of Intent to Inspect.

The undersigned hereby certify that the foregoing resolution (Policy #6) was adopted and made a part of the minutes of the meeting of the Board of Directors of the Association conducted on

the _______ day of _________________________, 2025

Fox Hills Homeowners Association, Inc.

By: _______________________________________________________, President

Attest: _____________________________________________________,