Billing residents for HOA dues & fees

Tracking down any late or delinquent payments

• Send an email of the violation

• Leave a written notice at the property

• Engage and work with a debt collector as necessary

Standard accounting practices

Bill pay

Comply with Department of Regulatory Agencies (DORA) requirements and the Colorado Common Interest Ownership Act

Notify all vendors of change of address

Single point contact for all inquiries and correspondence by mail

Maintenance of HOA property

• Engage 3rd parties for repair and lawn & shrubbery maintenance

Create and distribute reports to all homeowners

• Meeting minutes

• Annual notice of HOA dues

• Other notices as directed by the HOA board

Ensure CC&R compliance and notify homeowners of violations

• Collection of fines for violation

Facilitate HOA meetings

• Document and distribute meeting minutes

• Member notification of upcoming meetings

• Arrange meeting space

Records maintenance

• Provide copies of meeting minutes and other documents as requested.

• Scan documents and securely destroy paper copies

  • Scanning & shredding may be provided by a 3rd party service

Update legal documents for renewal or amendment as required

Seek and select alternative banking services

• Minimize business account bank fees.

Preparation and submission of State and Federal taxes

Work with Uncompahgre Valley Water Users and notify homeowners when irrigation water will be turned on and off each season

Work with Darrell and learn what and how to engage and drain the irrigation system and all other irrigation maintenance

Web maintenance & updates

• Develop record retention procedures to comply with state requirements and upload records

• Develop and implement online HOA member ‘dues’ payment system

• Develop and maintain community bulletin board

• Develop and maintain public facing page